JOB DESCRIPTION – ACCOUNT EXECUTIVE

Job Purpose

Key Responsibilities

1. Invoice Generation: Prepare and raise monthly rental invoices, CAM invoices, maintenance bills, utility bills, and other applicable charges as per lease agreements.
2. CAM Billing: Calculate and allocate CAM charges based on leasable area, agreed rates, occupancy, and applicable lease terms; maintain supporting calculations and records.
3. Account Reconciliation: Reconcile tenant ledgers, rental accounts, CAM charges, receipts, advances, credit notes, and outstanding balances.
4. Payment Tracking: Monitor rental and CAM collections, follow up on overdue payments, and coordinate with the leasing and facility management teams for resolution.
5. GST & Tax Compliance: Ensure invoices contain accurate GST details, HSN/SAC where applicable, tenant GSTIN, and other required particulars; coordinate for GST compliance and credit/debit notes.
6. Bank & Ledger Reconciliation: Reconcile bank receipts with accounting entries and tenant accounts; investigate and resolve discrepancies.
7. Tenant Coordination: Respond to tenant queries relating to invoices, CAM calculations, payments, and account statements.
8. Accounting & Documentation: Maintain accurate records of invoices, receipts, agreements, reconciliations, and supporting documents in the accounting system.
9. Reporting: Prepare monthly reports on rental billing, CAM billing, collections, outstanding receivables, and tenant-wise balances.
10. Internal Coordination: Coordinate with Leasing, Facility Management, and Finance teams to verify occupancy, chargeable areas, service expenses, and billing inputs.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of rental and CAM invoices.
• Completion of monthly tenant account reconciliations.
• Reduction in billing errors and unresolved discrepancies.
• Timely follow-up on outstanding receivables.
• Accuracy of bank and ledger reconciliations.
• Compliance with GST invoicing requirements.
• Timely submission of monthly MIS reports.

Educational Qualification & Experience

• B.Com / M.Com; relevant accounting certification preferred.
• 2–5 years of experience in accounts, preferably in commercial real estate, property management, or leasing.
• Working knowledge of GST invoicing, CAM calculations, ledger reconciliation, MS Excel, and accounting software such as Tally or ERP systems.

Required Competencies